Home > Modules > Cabinet

The corporate document management system that helps share, access, and sign documents

The Cabinet Module makes it possible to share, archive, and manage every company document by allowing perfect document organization in digital folders in an intuitive, secure, and traceable way.

With Cabinet, MyNet becomes the Document Management System that allows you to create and share forms users can fill out directly within the App, such as forms concerning bank details variations, technical intervention requests, change of address, and business reports. Plus, you can choose to share documents with the entire team, specific groups, or individuals in case you need to share private documents such as pay slips.

In fact, Cabinet notifies users of the upload of new documents and allows you to make the acknowledgment check mandatory or request the electronic signature (with certified eIDAS signature FES and FEA with legal value) for documents as important as, for example, contracts. With this innovative Document Management System managers are also guaranteed the possibility of tracking and monitoring the acknowledgment of documents so as to be able to send a push notification to solicit feedback from those who have not yet accessed the document.

Previous Module

Change Module

Next Module

Cabinet in one minute

Does the company have so many documents that it gets difficult to organize and store them?

Cabinet is the perfect digital space where to share and store any corporate document. Through the Back Office, administrators can create topic folders, limit access to specific pre-established users and administrators and monitor the individual file opening. Employees and independent contractors will be able to consult every document both on the App and their desktop.

Digital filing of business documents

Create thematic of by-occasion folders and give them a title and a brief description
Let staff access their private folder, created by default
Segment and share folders and files with the whole company, specific groups, or specific users
Guaranteed privacy on sensitive data by limiting access to folders to specific administrators
Archive and make company documents easily accessible (pay slips, ethical company code, internal procedures, privacy or security policies, training certificates, etc.)
Create a digital space for people to access and fill in forms

Request a demo

Filling in the forms

Upload documents with the bulk upload option to optimize time
Share texts and multimedia files such as excels, images, and presentations
Let users fill in the forms directly within the App
Notify users in real-time with push notifications whenever a new file has been uploaded
Let people access documents from anywhere and at any time, both from the App and from the desktop
Ask employees to fill in forms to collect data, reports, feedback, etc.
Create forms to use as daily work reports

Request a demo

Signature and traceability

Let users sign documents with the eIDAS-certified simple electronic signature (FES)
Ask users to certify the document acknowledgment and sign
Monitor, from the Back Office, whether staff has opened and/or signed shared documents
Export the lists of users who have filled in a specific form or opened/signed a document
Solicite acknowledgment by sending users a push notification about a specific document
Convey documents, even when managed by third-party software through exposed APIs: MyNet retrieves and shares the documentation, allows for electronic signatures, and communicates changes to the original software

Request a demo

THE USE OF

The Back Office

Create unlimited customized folders to share with the whole company, specific groups, or individual users
Opt for bulk upload to ensure file archiving in individual folders created by default, for each user, by the system
Manage access to every single folder by granting different people different levels of permission
Associate documents with a pop-up reading confirmation or signature box
Ask users to sign documents with a legally valid signature (FES or FEA)
Monitor the list of users who have opened, confirmed, or sign the files within the App (with info on the date and time of the operation)
Create and share an unlimited number of forms that can be filled in from the App with a possible request for the user’s final signature
Check the summary with all the answers accompanied by name and surname, printable in pdf, and send email notification for each new compilation
Create zip files and distribute them to everyone with one click

Find out more

THE USE OF CABINET

MyNet’s customers use it to

Share pay slips with single users through a single bulk upload
Store and share estimates, contracts, price lists, etc.
Ask employees to sign contracts with a legally valid electronic signature (FES and FEA)
File the Privacy Policy and request users’ signature
Replace paper intervention slips with a digital solution
Share security protocols and internal procedures
Broadcast behavioral handbooks and company regulations
Keep the minutes of the Board of Directors
Create forms concerning bureaucratic communications and let users fill them in within the App
Share rules for revenue targets and rewards
Segment access to documents according to roles
Share work plans organized by teams